Project Sharing & Collaboration
Share projects with team members and collaborate in real-time
Project Sharing & Collaboration
Kolbo.AI's project sharing features enable seamless collaboration with team members, clients, and stakeholders.
Overview
Share entire projects or specific content with others, control permissions, and collaborate in real-time on creative work.
Sharing Options
Project Sharing
Share entire projects:
- All project content
- All sessions
- Media library access
- Tool access
- Context sharing
Content Sharing
Share specific items:
- Individual images/videos
- Specific sessions
- Gallery links
- Public sharing
- Limited access
Folder Sharing
Share entire folders:
- Multiple projects
- Client folders
- Campaign folders
- Organizational sharing
Permission Levels
View Only
Read-only access:
- View all content
- Browse media
- Review sessions
- No editing
- No downloads (optional)
Comment & Feedback
Add feedback:
- View content
- Add comments
- Suggest changes
- Tag team members
- No direct edits
Edit Access
Full collaboration:
- Create content
- Edit existing
- Generate media
- Full tool access
- Project modifications
Admin Access
Complete control:
- All edit permissions
- Manage sharing
- User management
- Project settings
- Delete permissions
Sharing Workflows
Share with Team
Collaborate internally:
- Open project
- Click "Share" button
- Add team member email
- Set permission level
- Optional: Add message
- Send invitation
Share with Client
External sharing:
- Select content to share
- Create share link
- Set view permissions
- Optional: Password protect
- Optional: Expiration date
- Copy link to share
Public Sharing
Share with anyone:
- Select content
- Enable public sharing
- Generate public link
- Optional: Embed code
- Share link anywhere
Collaboration Features
Real-Time Collaboration
Work together:
- Multiple users simultaneously
- See collaborator activity
- Live updates
- Conflict resolution
- Activity notifications
Comments & Feedback
Communicate effectively:
- Comment on any content
- Tag team members
- Reply threads
- Resolve discussions
- Notification system
Activity Feed
Track changes:
- Who did what
- When changes occurred
- New content added
- Comments and feedback
- User activity log
Notifications
Stay informed:
- New comments
- Content updates
- Share invitations
- Activity alerts
- Customizable settings
Team Workspaces
Create Team
Build your team:
- Invite members
- Set roles
- Team projects
- Shared resources
- Team settings
Team Projects
Shared workspaces:
- Team-owned projects
- Shared folders
- Collaborative tools
- Team media library
- Centralized assets
Team Members
Manage members:
- Add/remove users
- Change permissions
- View activity
- Transfer ownership
- Member directory
Team Settings
Configure team:
- Default permissions
- Sharing policies
- Storage allocation
- Billing settings
- Team preferences
Sharing Controls
Link Settings
Customize share links:
- Expiration dates
- Password protection
- Download permissions
- View count limits
- Revoke access
Permission Management
Fine-grained control:
- User-specific permissions
- Tool access control
- Media access control
- Action restrictions
- Time-limited access
Access Tracking
Monitor sharing:
- Who accessed
- When accessed
- Activity performed
- Download tracking
- View analytics
Use Cases
Client Collaboration
Work with clients:
- Share project progress
- Get feedback
- Approval workflows
- Deliver finals
- Maintain access history
Team Projects
Internal collaboration:
- Agency teams
- Marketing departments
- Content teams
- Production crews
- Remote collaboration
External Contractors
Work with freelancers:
- Limited project access
- Specific tool access
- Time-limited sharing
- Secure collaboration
- Easy onboarding/offboarding
Portfolio & Showcase
Present your work:
- Public galleries
- Portfolio links
- Case studies
- Share on social
- Embed on website
Client Approval
Streamline approval:
- Share for review
- Collect feedback
- Track approvals
- Version control
- Final delivery
Security & Privacy
Access Control
Secure sharing:
- Authentication required
- Email verification
- Permission levels
- Revoke anytime
- Audit trails
Data Protection
Keep content safe:
- Encrypted sharing
- Secure links
- Private by default
- Watermark options
- Download restrictions
Compliance
Meet requirements:
- GDPR compliant
- Data ownership
- Deletion rights
- Export options
- Privacy controls
Best Practices
Sharing:
- Appropriate permission levels
- Clear communication
- Set expectations
- Regular review
- Revoke unused access
Collaboration:
- Clear roles
- Structured feedback
- Regular check-ins
- Version control
- Documentation
Security:
- Minimum necessary permissions
- Password protect sensitive
- Set expiration dates
- Monitor access
- Review regularly
Organization:
- Dedicated folders for shared work
- Clear naming conventions
- Archive completed
- Maintain structure
- Regular cleanup
Advanced Features
Approval Workflows
Structured reviews:
- Multi-step approval
- Required approvers
- Approval tracking
- Notification system
- Status updates
Version Control
Track changes:
- Version history
- Compare versions
- Restore previous
- Track contributors
- Change notes
Branded Sharing
Professional presentation:
- Custom share page
- Your branding
- Custom domain
- Branded emails
- Professional appearance
Analytics
Understand engagement:
- View statistics
- Time spent
- Most viewed
- Download tracking
- Engagement metrics
Collaboration Tools
Comments System
Rich feedback:
- Comment on anything
- Rich text formatting
- Attachments
- Emoji reactions
- Threaded replies
@Mentions
Tag team members:
- Notify specific users
- Request feedback
- Assign tasks
- Direct communication
- Context awareness
Activity Notifications
Stay updated:
- Real-time alerts
- Email digests
- In-app notifications
- Customizable
- Priority levels
Tips for Success
- Right Permissions: Give appropriate access
- Clear Communication: Set expectations
- Regular Reviews: Check shared projects
- Revoke Unused: Clean up old shares
- Use Comments: Structured feedback
- Track Activity: Monitor engagement
- Secure Sensitive: Protect important work
- Team Organization: Clear structure
Common Workflows
Client Review:
- Complete project work
- Share with view permissions
- Client adds comments
- Make revisions
- Deliver finals
Team Campaign:
- Create shared project
- Invite team with edit access
- Collaborate in real-time
- Review progress together
- Deliver as team
Contractor Work:
- Create limited project
- Share with contractor
- Specific tool access
- Time-limited access
- Revoke upon completion
Portfolio Showcase:
- Select best work
- Create public gallery
- Generate share link
- Add to portfolio
- Share on social media