Projects & Organization

Kolbo.AI uses a powerful project-based organization system to keep all your creative work organized and accessible.

Overview

Everything in Kolbo.AI is organized around Projects:

• Projects contain all related media and sessions
• Organize projects into folders
• Share projects with team members
• Access from anywhere
• Complete workspace management

Key Concepts

Projects

Main organizational unit:

• Container for all work
• Includes media from all tools
• Sessions within each tool
• Shared context across tools
• Project-specific settings

Folders

Organize projects:

• Group related projects
• Nested folder structure
• Client folders
• Campaign folders
• Custom organization

Sessions

Individual workspaces:

• Each tool creates sessions
• Multiple sessions per project
• Session history
• Resume where you left off

Workspace

Your dashboard:

• Overview of all projects
• Recent activity
• Quick access
• Search across projects

Project Management

Creating Projects

Start new work:

1. Click "New Project"
2. Name your project
3. Add description (optional)
4. Choose folder location
5. Set project icon/color
6. Start creating

Project Settings

Configure projects:

• Project name and description
• Project icon and color
• Folder location
• Default settings
• Sharing and permissions
• Archive/delete

Project Views

Grid View:

• Visual project cards
• Thumbnail previews
• Quick overview

List View:

• Detailed information
• Sort options
• Efficient browsing

Workspace View:

• Active projects
• Recent activity
• Quick actions

Folder Management

Creating Folders

Organize with folders:

• Create folder hierarchy
• Nested subfolders
• Move projects between folders
• Color coding
• Custom icons

Folder Types

Client Folders:

• One folder per client
• All client projects
• Easy access
• Professional organization

Campaign Folders:

• Marketing campaigns
• Related projects
• Timeline organization

Type-Based Folders:

• By content type
• By use case
• By status
• Custom categorization

Folder Operations

• Rename folders
• Move folders
• Delete folders
• Share entire folders
• Folder permissions

Sessions Within Projects

What are Sessions?

Individual tool workspaces:

• Each tool usage creates a session
• Multiple sessions per tool per project
• Session history maintained
• Resume anytime

Session Management

• View all sessions
• Rename sessions
• Delete sessions
• Duplicate sessions
• Session search

Session Types

Chat Sessions:

• Chat conversations
• Multiple chats per project
• Context shared

Image Sessions:

• Text to Image generations
• Image Editing work
• Canvas projects
• Training Lab sessions

Video Sessions:

• Video generations
• Editing sessions
• Each mode creates sessions

Audio Sessions:

• Music generation
• Voice creation
• Audio processing

Workspace Dashboard

Overview

Your command center:

• All projects at a glance
• Recent activity
• Quick access to tools
• Storage usage
• Notifications

Quick Actions

Fast access:

• Create new project
• Open recent
• Search projects
• View favorites
• Access shared

Recent Activity

Track work:

• Latest sessions
• Recent generations
• Team activity
• Updates

Project Sharing & Collaboration

Learn about sharing projects with team members in the Project Sharing section.

Search & Discovery

Global Search

Find anything:

• Search across all projects
• Find media
• Search sessions
• Filter results
• Quick access

Filters

Narrow results:

• By project
• By date
• By type
• By status
• By collaborator

Smart Collections

Auto-organizing:

• Recent projects
• Favorites
• Shared with me
• By status
• Custom rules

Project Templates

Template System

Start faster:

• Pre-configured projects
• Default settings
• Folder structure
• Session templates

Template Types

Marketing Campaign:

• Social media folders
• Ad content sessions
• Brand assets

Product Launch:

• Product photography
• Marketing materials
• Launch timeline

Video Production:

• Pre-production
• Production assets
• Post-production

Custom Templates:

• Create your own
• Save project as template
• Team templates

Best Practices

Organization:

• Clear project naming
• Logical folder structure
• Regular cleanup
• Archive completed
• Use descriptive names

Workflow:

• One project per campaign/client
• Create sessions for each task
• Regular saves
• Review and organize
• Share appropriately

Collaboration:

• Clear permissions
• Regular updates
• Communication
• Version control
• Feedback loops

Maintenance:

• Regular cleanup
• Archive old projects
• Delete unnecessary
• Review storage
• Optimize workflow

Advanced Features

Project Templates

• Create from existing
• Save as template
• Share templates
• Team templates

Project Archiving

• Archive completed projects
• Keep storage clean
• Restore when needed
• Maintain history

Project Duplication

• Duplicate projects
• Copy structure
• Start variations
• A/B testing

Project Linking

• Link related projects
• Reference other projects
• Cross-project workflows
• Complex organization

Project Analytics

Usage Statistics

Understand your work:

• Time spent
• Tools used
• Media created
• Team activity
• Progress tracking

Storage Breakdown

Manage space:

• Storage per project
• Media type breakdown
• Large files
• Optimization tips

Use Cases

Agency Work

Organize client work:

• One folder per client
• Project per campaign
• Team collaboration
• Client sharing

Content Creation

Manage content pipeline:

• Content calendar projects
• Series production
• Asset libraries
• Publishing workflows

E-commerce

Product management:

• Product photography projects
• Marketing campaigns
• Seasonal content
• SKU organization

Entertainment

Production organization:

• Pre-production
• Production
• Post-production
• Distribution

Tips for Success

1. Clear Structure: Logical folder hierarchy
2. Consistent Naming: Easy to find
3. Regular Cleanup: Maintain efficiency
4. Use Templates: Save time
5. Collaborate: Share with team
6. Archive: Keep workspace clean
7. Search: Use powerful search
8. Organize: Tag and label